1. AIMS AND SCOPE — Colloquia Erudita (ISSN-print: 2979-0689; ISSN-online: 2979-0697) is an open-access series of proceedings aiming to serve the need of academic institutions, research groups, and scholarly societies for the rapid and permanently accessible publication of their congress, conference, or symposium proceedings. The series considers the publication of proceedings of scientific events of any discipline as individual volumes, provided that these are edited to a high standard and their abstracts comply fully with the series guidelines. The series editors particularly welcome proposals for the publication of congress, conference, or symposium proceedings from societies run by undergraduate or postgraduate students.

2. ABSTRACT SPECIFICATIONS — Colloquia Erudita considers and publishes proceedings whose abstracts meet the following specifications:

• Title: 30-word limit
• Authors: no restriction as to the number of authors allowed
• Abstract: unstructured; 500-word-long (± 50 words)
• Keywords: five keywords required
• Acknowledgments: mandatory
• Conflicts of interest statement: mandatory
• Data availability statement: mandatory
• References: 3 references maximum

3. ERRATA AND RETRACTION NOTES — The series retains the right to publish errata and retraction notes. An erratum is published in order to correct mistakes or omissions caused by the author(s) of an abstract, that do not alter the conclusion of the said abstract. A retraction note is published when the conclusions of the abstract concerned are deemed unreliable due to the existence of serious ethical concerns, misconduct, or honest errors.

4. MANUSCRIPT PREPARATION PARTICULARS — Manuscripts should adhere to the series guidelines upon submission. Manuscripts that fail to do so will be returned to the proceedings editor(s). Section 2 provides a systematic description of the specifications of the abstracts published in Colloquia Erudita, while this section provides a thorough description of the manuscript preparation particulars.

4.1. Language — The series only accepts manuscripts written in English or in Greek, and the spelling of the first could be either American or British as long as it is consistent throughout the manuscript. We highly recommend the use of editing services (particularly by proceedings editors who are non-native speakers of English or Greek) prior to the submission of a set of manuscripts to the series, as this will increase the chances of the manuscripts to convey their messages with clarity and accuracy.

4.2. Manuscript Formatting — All manuscripts should be prepared in Microsoft Word and should be submitted as .docx files by using the event-specific template provided by the series editors.

4.3. Nomenclature, Units, and Abbreviations — When preparing a manuscript, emphasis must be given to employing the appropriate and up-to-date nomenclature (see section 4.3.1), using accurate units of measurement (see section 4.3.2), and ensuring all used abbreviations are standard, well-defined or included in the series’ list of abbreviations that need not be defined (see section 4.3.3).

4.3.1. Nomenclature — The accuracy of the nomenclature used, its relevance to the topic of the manuscript, as well its use in its most recently updated form, are essential aspects of effective scientific communication. Latin binomials (identifying species) and genes should be written in italics, and the same applies for quoted text, titles of works and journals, as well as the following terms: a posteriori, a priori, ad hoc, ad libitum, alma mater, ante cibum, ante mortem, de facto, de novo, erga omnes, errata, erratum, et al., etc., ex vivo, in memoriam, in naturo, in ovo, in silico, in situ, in vitro, in vivo, magna cum laude, materia medica, modus operandi, nil per os, per annum, per capita, per diem, per os, per rectum, per se, pro parte, pro rata, sic, status quo, terra incognita, terra nova, versus, veto, via, vice versa, and viva voce.

4.3.2. Units — All numerical values in the manuscript should be presented in accordance with the International System of Units (SI) base and derived units, as well as prefixes. Moreover, a space should be inserted between the value (in Arabic numeral) and the measurement unit, with the exception of values referring to degrees (°).

4.3.3. Abbreviations — All abbreviations should be defined upon first mention in the abstract, and should be consistently used thereafter. Abbreviations that need not be defined include: 2D, 3D, ADP, AMP, ANOVA, ATP, ATPase, AUC, BMI, BPS, BSA, cAMP, cDNA, CI, CoA, CT, DAPI, df, DMEM, DMSO, DNA, DNase, EC₅₀, EC_X, ECG, ED₅₀, ED_X, EDTA, EEA, EEG, eGFP, EGTA, ELISA, EMG, EPHAR, EU, FACS, FBS, FDA, FRET, GAPDH, GC, GC-MS, GDP, GFP, GMP, GTP, GTPase, Hb, HBSS, HEPES, HPLC, IC₅₀, Ig, IL, IQ, IQR, IR, IU, IUPAC, IUPHAR, KO, LC, LC-MS, LED, LD₅₀, LPS, MRI, mRNA, MS, MS-MS, MW, n, NAD⁺, NADH, NADP⁺, NADPH, NATO, NMR, OD, p, PBS, PCR, PET, pH, r, Rh, RIA, RIPA, RNA, RPMI, rRNA, SD, SDS-PAGE, SE, SEM, siRNA, SPSS, t_1/2, TLC, Tris, tRNA, TUNEL, UAE, UK, UN, US, USA, UV, WHO, and WT. The definitions of the abbreviations that need not be defined can be found here.

4.4. References — The series follows the Harvard referencing style, with minor adaptations, as shown in the examples provided below. In the “References” section of the manuscript, references should be listed alphabetically based on the surname of the first author. References that correspond to journal articles with up to six authors should include all authors (i.e., the surname of each one followed by the initial of the name or names and of the middle name or names), while those with more than six authors should include the first six authors followed by the designation “et al.“. Journal abbreviations should follow the ISO-4 rules. Displaying each reference’s DOI (wherever this is available) is mandatory. Citing journal articles that have been published in languages other than English or Greek, dissertations, theses, or online material that has not been peer-reviewed should be avoided wherever possible.

Examples

Example #1: journal article with one author
In-text citing: (Zarros, 2014)
Reference listing: Zarros A.: Prerequisites for a reliable introduction of in vitro neurotoxicity testing within the REACH framework. Neurotoxicology 44: 365 (2014). DOI: 10.1016/j.neuro.2014.06.003

Example #2: journal article with two authors
In-text citing: (Tsakiris and Zarros, 2006)
Reference listing: Tsakiris S., Zarros A.: Medical physiology and experimentation: reconsidering the undergraduate examination structure. Adv. Physiol. Educ. 30(2): 94-95 (2006). DOI: 10.1152/advan.00078.2005

Example #3: journal article with more than two authors
In-text citing: (Koromilas et al., 2015)
Reference listing: Koromilas C., Tsakiris S., Kalafatakis K., Zarros A., Stolakis V., Kimpizi D., et al.: Experimentally-induced maternal hypothyroidism alters crucial enzyme activities in the frontal cortex and hippocampus of the offspring rat. Metab. Brain Dis. 30(1): 241-246 (2015). DOI: 10.1007/s11011-014-9581-9

4.5. Copyright — The use of any material that is subject to copyright is forbidden without the author(s) accurately acknowledging the source and obtaining the necessary permission from the copyright holder(s). Such a permission should be communicated to the proceedings editor(s) upon the manuscript submission; the proceedings editor(s) are obliged to communicate such permissions to the editorial office upon the submission of the proceedings manuscripts for publication. Failure to do so will result in the rejection of the manuscript or the retraction of the abstract.

5. MANUSCRIPT SUBMISSION — Manuscripts must be submitted by the proceedings editor(s) to the editorial office via email, by the agreed deadline. The editorial office will acknowledge receipt of the manuscripts of the proceedings and will provide manuscript numbers within 72 h. Manuscripts that do not fulfil the specifications described in section 2 or are not prepared according to the particulars of section 4, will be returned to the proceedings editor(s).

6. EDITORIAL WORKFLOW — All enquiries from congress, conference, or symposium organizers should be addressed at least six months prior to the event to the editorial office via email. The congress, conference, or symposium organizers will be required to provide the following details to the editorial office upon first contact: (i) the title, the date(s), and the place of the event whose proceedings they wish to publish, (ii) the full name(s) and ORCID(s) of the proposed proceedings editor(s) (please note that these cannot be more than three), (iii) a brief description of the process that will be followed for the collection and assessment of the proceedings abstracts, and (iv) any other details that would be relevant to the event (i.e., deadlines, requirement of printed volumes, sponsors, and the event’s website address). The editorial office communicates these details to the series editors within 72 h and allows them 72 h to assess them and return their comments. The series editors return their comments and the editorial office communicates them along with any relevant terms and conditions to the congress, conference, or symposium organizers, who are then requested to decide (by a specified date) whether they would like to proceed with the publication of the proceedings of their event in this series. Should an agreement be reached, a contract is drafted and signed by the implicated parties (i.e., the congress, conference, or symposium organizers, the proceedings editor(s), and the publisher), and the editorial office provides specific guidelines for the event’s website and the proceedings editor(s), as well as a template for use by the event participants / abstract authors. Most of the editorial correspondence is thereafter conducted between the editorial office and the proceedings editor(s). The latter, on the other hand, is / are exclusively responsible for all correspondence with the event participants and the abstract authors, the timely collection of the manuscripts, and the scholastic editing of each and every manuscript for guideline-adherence, clarity, and accuracy. Upon completion of the editing of the manuscripts, the proceedings editor(s) will be required to submit all manuscripts to the editorial office, which will assess them in collaboration with the series editors and members of the editorial board of the series for guideline-adherence, clarity, and accuracy. Manuscripts that do not fulfil the specifications described in section 2 or are not prepared according to the particulars of section 4, will be returned to the proceedings editor(s). The latter will be required to revise such manuscripts in collaboration with the author(s), and return them to the editorial office within 72 h. Once all manuscripts are checked and found to be of adequate quality, they are processed and copyedited by the editorial office; the latter communicates the article proofs and the manuscript acceptance and proofs return (MAPR) form to the proceedings editor(s), as well as the article processing charge (APC) payment instructions to the event organizers. The proceedings editor(s) will need to return the filled and signed MAPR form within 72 h. Following this step, the publication of the proceedings takes place after the confirmation of the payment of the APC.

6.1. In-House Manuscript Assessment Process — Once the manuscripts of a volume are submitted to the editorial office by the proceedings editor(s), the series editors ask members of the editorial board of the series to assess manuscripts for adherence to the guidelines, clarity, and accuracy. This process is in place in order to ensure consistency in the quality of the content of the proceedings published in the series, and is not intended to replace the requirement of a rigorous editing by the editor(s) of each volume. As already mentioned above, manuscripts that do not fulfil the specifications described in section 2 or are not prepared according to the particulars of section 4, will be returned to the proceedings editor(s). The latter will be required to revise such manuscripts in collaboration with the author(s), and return them to the editorial office within 72 h. However, if a substantial number of concerns are raised during this process, the series editors reserve the right to decline publication of the affected manuscripts or of the entire volume.

6.2. Manuscript Status and Withdrawal — Corresponding authors can check their manuscript’s status with the proceedings editor(s) by quoting the manuscript number. The withdrawal of a manuscript needs to be requested in writing by the corresponding author, and needs to be justified.

7. OPEN-ACCESS FEES — The open-access fees are paid in the form of an APC after the acceptance of the proceedings for publication. The APC is waived for the publication of congress, conference, or symposium proceedings organized by societies run by undergraduate or postgraduate students. Moreover, all proceedings published within 2026 will be published free of charge.

APC (2026)

For proceedings published within 2026
APC: free of charge